Network with utility and telco professionals through a booth on our exhibit floor or sponsor our unique evening event, a meal or break. Learn more about sponsorship opportunities and register today!

Notice of Filming/Recording: Please be advised that Intergraph Canada ULC through its Hexagon Safety, Infrastructure and Geospatial division (“Hexagon”) and/or its, affiliates, agents, or parent company (collectively, the "Host") is and shall be photographing, filming, taping, and recording this location. By entering this location, you consent to being photographed and recorded, and you grant the Host, its assignees, grantees, and licensees the right to use the photographs and recordings of your image, likeness, and/or voice, to produce, perform, exhibit, distribute, transmit, broadcast, and otherwise exploit such recording by any means in perpetuity throughout the world.

Hexagon reserves the right in its sole discretion to deny any registration for any reason or no reason at all.

WARRANTY DISCLAIMER

Exhibitor acknowledges that the Host makes no representation or warranties to the Exhibitor concerning the Conference, including, without limitation, the number of persons who will attend the Conference, the content of the Conference, the services or products provided at the Conference or whether the Conference is an effective method of marketing for Exhibitor.

LIABILITY FOR DAMAGE TO HOTEL PROPERTY

Exhibitor must surrender exhibit floor space occupied by it in the same condition it was at the commencement of occupation. Exhibitor agrees to indemnify and fully pay and reimburse the Hexagon and Facility for all costs of replacement of damaged Facility property, and for the restoration and repair of the premises, property, equipment and facilities of the Facility that are in any way damaged, destroyed or otherwise defaced or injured by use by Exhibitor, its employees, agents, subcontractors and invitees.

LIMITATION OF LIABILITY

In no event shall the Hexagon or the Facility Parties be liable for any loss of profits, loss of business, loss of use or of data, interruption of business or for indirect, special, exemplary, punitive, incidental or consequential damage or injury, direct or indirect, of any kind under this Agreement, even if Hexagon or the Facility have been advised in advance of the possibility of such damages. The Hexagon’s entire liability to Exhibitor arising out of or relating to this Agreement will be limited to the fee paid by Exhibitor hereunder.

TRADEMARK LICENSE

In connection with the Conference, Exhibitor hereby grants to the Host, a non-exclusive, non-sublicensable, revocable, worldwide, limited and royalty free license to use, copy, distribute (through any means or methods whether now known or hereafter to become known) and publicly preform or display Exhibitor’s trademarks, logos, and/or tradenames (the ‘Trademarks”) in a manner consistent with Exhibitor’s Corporate Logo guidelines or General Trademark Guidelines, depending on the specific Trademark(s), solely in connection with the Host’s Conference banners, registration, marketing, promotional and advertising materials related to the Conference. Exhibitor shall not use the Conference logo (or any derivative thereof) or any of the Host’s names, trademarks, logos, copyrights, or other intellectual property for any purpose whatsoever without the Host’s prior written approval, which may be withheld in the Host’s sole and absolute discretion. Nothing herein shall be construed as a license or right to use any such intellectual property and Exhibitor agrees that it will not do anything in connection with the Conference that will bring the Host, its sponsors, exhibitors, licensors, licensees, staff, volunteers, employees, contractors or agents, Conference participants, or any of its or their respective names, trademarks, logos, copyrights, or other intellectual property into disrepute or in any manner affect the validity of same. In addition, in the event Exhibitor (or any of its employees, contractors, agents, representative or staff) fails to conduct itself with regard to public morals and conventions, commits any act, does anything or is involved in any occurrence which violates widely-held principles of public morality or decency, constitutes a felony, crime or offense of moral turpitude in the jurisdiction in which it is committed, or reflects unfavorably on the Conference, the Host (including its employees, staff and representatives), or Conference participants, Host’s products or services or any Conference partner, sponsor or exhibitor or their respective products or services, the Host shall have the right to immediately terminate this Agreement, Exhibitor shall be required to immediately leave any Conference venue and Exhibitor shall not be entitled to a refund of any fees previously paid to the Host.

MISCELLANEOUS

Exhibitor expressly agrees to be bound by all the terms, conditions and specifications herein and by the policies and procedures established by the Host or Facility and as from time to time thereafter modified, and expressly agrees that this Agreement and such policies and procedures contain the entire agreement between the parties hereto and supersedes any prior agreement, written or oral, with respect to the subject matter contained herein. All matters and questions not specifically discussed by these terms and conditions will be decided solely at the discretion of Hexagon. If Exhibitor is deemed by Hexagon to be in violation of any of the provisions of these terms or conditions, the Hexagon may impose appropriate sanctions regarding current and future participation based on the circumstances of each case, which may include the immediate closing of an exhibit without refund to Exhibitor, or the exclusion of Exhibitor from any future Host event. Exhibitor and the Hexagon agree that for purposes of this Agreement signatures sent or received by facsimile transmission shall be considered as enforceable and valid as an original signature by the party signing. Any headings contained herein are used for convenience only and are not to be considered in construing or interpreting this Agreement. If any part of this Agreement shall be declared invalid or unenforceable, the remainder of the Agreement shall continue in full force and effect. The Agreement will be governed and construed in accordance with the laws of the State of Alabama. Any action or proceeding brought to enforce the terms of this Agreement or adjudicate any dispute arising out of this Agreement shall be brought in an appropriate venue within Madison County, Alabama. The parties will not raise in connection therewith, and hereby waive, any defenses based upon the venue, the inconvenience of the forum, the lack of personal jurisdiction, the sufficiency of service of process or the like in any such action or suit brought in the State of Alabama.

SPONSORSHIP PROGRAM FEES

Hexagon offers various levels of Exhibitor Sponsorship provided in the Hexagon Utilities 2024 North American Summit Sponsorship Program Brochure. Exhibitor will select the sponsorship tier or booth backage it desires. Exhibitor may pay Sponsorship fees at the time of registration on the event platform via credit card, or elect to be billed by Hexagon. Should Exhibitor elect to be billed by Hexagon, payment terms are NET 30 from date of invoice.

Exhibitors may register for the Hexagon Utilities 2024 North American Summit event at the following hyperlink: https://www.events.hexagon.com/UC-summit-2024 

EXHIBITOR CANCELLATION POLICY

In the event Exhibitor notifies Hexagon of its intent to repudiate this Agreement after acceptance but prior to 7 May 2024, the Hexagon Entity shall be entitled to retain fifty percent (50%) of the full application fee as liquidated damages and not as a penalty. If Exhibitor provides such notice on or after 7 August 2024, but prior to 1 Sept. 2024, Hexagon shall be entitled to retain seventy-five percent (75%) of the full application fee as liquidated damages and not as a penalty. If Exhibitor provides such notice on or after 1 Sept. 2024, the Hexagon shall be entitled to retain one hundred percent (100%) of the application fee as liquidated damages and not as a penalty. In the case of an event sponsorship, all payments made to the Hexagon under this Agreement shall be deemed fully earned and nonrefundable when made in consideration for expenses incurred by the Hexagon or Hexagon’s lost or deferred opportunity to provide exhibit sponsorship to others. Notice of intent to repudiate this Agreement shall be in writing and shall be effective upon receipt if sent by electronic mail to maureen.mack@hexagon.com. In both instances, receipt must be verified by telephone at 256-631-6097. Hexagon shall be entitled to resell event sponsorship and to resell or reassign exhibit floor space upon receipt of Exhibitor’s notice of intent to repudiate this Agreement. Subsequent resale or reassignment of the event sponsorship or exhibit floor space does not relieve Exhibitor of the obligation to pay the liquidated damages set forth herein. Exhibitor acknowledges that the liquidated damages stated herein are reasonable and proportionate under the circumstances. Hexagon reserves the right to declare any assigned exhibit floor space not set up by 8:00 a.m.. EDT, Tuesday, 24 Sept. 2024, to constitute notice of cancellation by Exhibitor and repudiation of this Agreement, subject to the liquidated damages provisions outlined above. Exhibitor will not be permitted to dismantle or to begin to dismantle prior to the close of the show at 12:00 p.m. EDT on Wednesday, 25 Sept. 2024. Failure to comply with this regulation may result in ineligibility to exhibit at future Host events. Failure of Exhibitor to submit payment in full on or before 5 September 2024, will constitute notice of cancellation by Exhibitor and repudiation of this Agreement, subject to the liquidated damages provisions outlined above.

COMPLIANCE WITH LAWS AND REGULATIONS

Exhibitor agrees to comply with all applicable laws, codes and regulations, including, but not limited to, the Americans with Disabilities Act and all Facility policies and procedures for exhibitors. Exhibitor acknowledges that it is responsible for compliance with any sales tax collection requirements that may be imposed by the state and/or municipality where the Conference is located. Exhibitor is responsible for knowledge of and compliance with all labor requirements and safety and fire codes as established by local, state, and federal authorities. Exhibit booth materials must be flame-proofed and electrical wiring must conform to all local, state and federal requirements and with the applicable safety codes. If Exhibitor neglects to conform to these regulations, or otherwise incurs fire or safety hazards, as determined in Hexagon’s or the Facility’s sole discretion, Hexagon reserves the right to cancel all or such part of the exhibit as may not be in compliance at Exhibitor’s expense and without refund of any part of the exhibit fee applicable to the non-complying exhibit or part thereof. Exhibitor acknowledges that the playing of live or recorded copyrighted music at its exhibit floor space may subject it to a requirement to obtain a license or licenses from the owner(s) of the copyrighted music so played and agrees to obtain any such required license(s).

INDEMNIFICATION

Exhibitor agrees to defend (if requested by and with counsel satisfactory to Hexagon and the Facility), indemnify and hold harmless Hexagon and the Facility Parties from and against any liabilities, obligations, claims, damages, suits, costs and expenses (including, without limitation, attorneys’ fees and costs), arising from or in connection with transportation, placing, removal or display of exhibits or with Exhibitor’s occupancy and use of the exhibition premises or any part thereof, or for any act, error or omission (negligent or otherwise) or willful misconduct of Exhibitor or its employees, contractors, subcontractors or agents.

INSURANCE

Exhibitor agrees to obtain and keep in effect during the Conference ONE of the following: a commercial general liability insurance policy specifically including ”Intergraph Canada ULC and its parents, subsidiaries and/or its related entities, directors, officers, employees, representatives, agents, successors, and assigns the Westin Cape Coral Hotel and its parents, subsidiaries, and/or its related entities, directors, officers, employees, representatives, agents, successors, and assigns as additional insureds and loss payees,” with terms and companies satisfactory to Hexagon, with a combined single limit for personal injury and property damage of $1,000,000.00 per occurrence and $2,000,000.00 USD in the aggregate. Exhibitor will provide certificate(s) of insurance confirming such coverage to Hexagon at least thirty days prior to the use of the exhibition premises.

OR,

A program of self-insurance with effective equivalent coverage as required above, with a self-insurance letter as evidence of the same provided to the Host upon request.

USE OF EXHIBIT FLOOR SPACE

Hexagon will make every effort to provide uniform booth space. Exhibit construction and design must not project so as to obstruct the view of the adjacent booths. All Exhibitor activities and demonstrations, including surveys and questionnaires, shall be confined to Exhibitor’s assigned exhibit floor space. Activities that in the opinion of Hexagon impede normal traffic flow or infringe on other exhibits are prohibited. Sound generated in any exhibit must not travel beyond the assigned exhibit floor space boundaries. Exhibitors are allowed to demonstrate their equipment and make related informational presentations. Attention-attracting devices in the form of entertainment, amusement or demonstration of non-product items or services must be approved in writing by Hexagon before the start of the Conference. Failure to comply with these regulations may result in Hexagon closing and/or removing all or part of the offending display at Exhibitor’s expense. Exhibitor is responsible, at its own expense, for keeping its assigned exhibit floor space clean and in good order.